Finding accommodation in Sweden can be a real challenge, especially in the cities. One essential step in the process of getting hold of an apartment or room is to write an outstanding rental application. But how is this done? How do you write an application that will make you stand out from all the other tenants?
In this guide we walk you trough the writing processes and give you the best tips and tricks that will make your application sparkle and shine.
Get your rental application letter template
We have created a rental application letter template specifically for the Swedish rental market. Buy your copy and start sending out letters.
1. Introduce yourself properly
Start by introducing yourself and make sure to mention:
- Name, age, occupation
- Mention why you are moving to Sweden (for work, study, etc.).
- Explain who is going to live with you and why.
2. Good things to mention if you have them
- Stable income or a permanent job.
- No payment defaults.
- References from previous landlords or your employer.
3. Use a customized template
Write a template that you reuse each time you send out an application. Doing so will save time and make it possible for you to reply faster on ads. However, make sure to customize your template:
- Address the landlord by his/hers first name if you know it. (It is custom in Sweden to just use the first name).
- Mention something that you really like about the property and/or the neighbourhood. (This shows that you’ve read the ad and know what you are talking about).
- If they specified an important requirement in the ad (for example no smokers), make sure to address it.
4. Keep it short
No one has the time or patience to read long emails – so keep your rental application it short. A good tip to see what your rental application looks like on a smartphone or laptop is to send it to yourself. This might give you a hint if there is something that needs to be shortend or changed.
5. Timing is key
Most landlords just reply to the first few emails that they receive. So, replying immediately on ads is very important. It can however be rather time consuming to constantly check the different websites.
6. Put yourself in the landlords shoes
Put yourself in the shoes of the landlord when you write your application. How would you feel if you were about to rent out your home? What qualities would you look for in an eventual tenant? Try to write your application as a calming answer to your own hypothetical fears.
7. Show genuine interest
Don’t write, “Hey, is the apartment still available?” as this is probably the most common message landlord receives. Try to write applications where you show genuine interest and make sure to personalize the message.
8. Be proactive
If you have the landlord’s phone number, give him/her a call! If they don’t answer, try with an SMS. Show your interest and follow up on your application. This will put you ahead of dozens of seekers who don’t use the phone number even if they have it.
9. Ask for or accept a viewing as soon as possible
Apartments are rented out very fast. So make sure to ask and accept a viewing as soon as possible. Otherwise the opportunity might slip away.
10. Don’t negotiate
Don’t try to negotiate the price, especially before a viewing. The landlord will have no trouble finding another tenant, so you are not really in a position to negotiate. If the apartment isn’t within your budget, you might be better off spending your time searching for another place.
E-learning course: Preparing your move to Sweden
Are you looking for a place to live in Sweden and not too sure about how to find it? Then you should get our course Preparing your move to Sweden.
Here you get a lot of information about where and how to find a place to live and how to avoid rental fraud. Plus a lot of other stuff to make your move to Sweden much easier.
Further reading
Hope this was helpful to you. You can also check out our pages on:
- Places to find accommodation in Sweden
- Emergency rental solutions
- Temporary rental solutions
- And if you are looking for a free vacation place to stay, check out the blog post 100 free places to stay🙂
Missing something? Or does something feel unclear? Contact us and help us improve.
